Communications Assistant

Written By Bianca Shelton

We are seeking a highly organized, proactive Communications Assistant to support agency operations, client communications, contractor workflow, and executive-level administrative needs. This part-time, hybrid position includes a mix of remote work, some in-person support, occasional travel, and evening/weekend availability for events or client-related needs.

This role is ideal for someone who enjoys organization, communication, and behind-the-scenes execution in a boutique agency environment.

Client & Communication Support

  • Assist with daily client communications, follow-ups, and scheduling

  • Prepare meeting agendas, notes, and follow-up summaries

  • Track client timelines, deliverables, and approvals

Contractor & Workflow Coordination

  • Coordinate projects with designers, writers, digital vendors, and media buyers

  • Track deadlines, deliverables, and shared files

Campaign, Media & Budget Tracking

  • Track media buying schedules, placements, and budgets

  • Maintain spreadsheets for campaigns, timelines, and analytics

Executive & Administrative Support

  • Manage calendar scheduling and meeting coordination

  • Assist with forms, proposals, and documentation

  • Organize digital files and internal systems

Travel, Events & Logistics

  • Book flights, hotels, and ground transportation

  • Assist with event coordination and registrations

  • Provide occasional evening/weekend support for events or travel

Client Experience & Gifting

  • Coordinate welcome gifts and client appreciation packages

Qualifications include:

  • 2–5 years of experience in an administrative, communications, PR, marketing, or agency support role

  • Highly organized with strong attention to detail

  • Excellent written and verbal communication skills

  • Comfortable with Google Workspace, Microsoft Office, and project management tools

  • Able to manage multiple deadlines independently

  • Professional, discreet, and proactive

    Work Environment

    • Part-time, hybrid role

    • Remote work with some in-person support

    • Occasional local or domestic travel

    • Evening/weekend availability as needed

    How to Apply

    Please email your resume and a brief note of interest to:
    📩 bianca@crawfordaustinagency.com

The assistant will be treated as an independent contractor and will start with a 30-day trial period. 

Bianca Shelton