Communications Assistant

We are seeking a highly organized, proactive Communications Assistant to support agency operations, client communications, contractor workflow, and executive-level administrative needs. This part-time, hybrid position includes a mix of remote work, some in-person support, occasional travel, and evening/weekend availability for events or client-related needs.

This role is ideal for someone who enjoys organization, communication, and behind-the-scenes execution in a boutique agency environment.

Client & Communication Support

• Assist with daily client communications, follow-ups, and scheduling

• Prepare meeting agendas, notes, and follow-up summaries

• Track client timelines, deliverables, and approvals

Contractor & Workflow Coordination

• Coordinate projects with designers, writers, digital vendors, and media buyers

• Track deadlines, deliverables, and shared files

Campaign, Media & Budget Tracking

• Track media buying schedules, placements, and budgets

• Maintain spreadsheets for campaigns, timelines, and analytics

Executive & Administrative Support

• Manage calendar scheduling and meeting coordination

• Assist with forms, proposals, and documentation

• Organize digital files and internal systems

Travel, Events & Logistics

• Book flights, hotels, and ground transportation

• Assist with event coordination and registrations

• Provide occasional evening/weekend support for events or travel

Client Experience & Gifting

• Coordinate welcome gifts and client appreciation packages
  

Qualifications include:

• 2–5 years of experience in an administrative, communications, PR, marketing, or agency support role

• Highly organized with strong attention to detail

• Excellent written and verbal communication skills

• Comfortable with Google Workspace, Microsoft Office, and project management tools

• Able to manage multiple deadlines independently

• Professional, discreet, and proactive

  Work Environment

  • Part-time, hybrid role

  • Remote work with some in-person support

  • Occasional local or domestic travel

  • Evening/weekend availability as needed

  How to Apply

  Please email your resume and a brief note of interest to:
  📩 bianca@crawfordaustinagency.com
  

The assistant will be treated as an independent contractor and will start with a 30-day trial period.